EGM Information
Information about the EGM
HOW TO VOTE
There are two ways to vote
By Email or mail
If you have the paperwork for the General meeting, then towards the back of the Notice, is your voting form.
Complete this form and send it to our Strata Managers at bcs_centralcoast@bcssm.com.au or the address on the form.
Vote Online
to vote online you must have received an email notification of the meeting
within your email you will have a link which you need to click, as shown below. (Note this is an old EGM notice shown)
LETTER FROM THE ASSOCIATION COMMITTEE
Dear Resident
Later this week you will receive via email or mail, a notification of an Electronic Extraordinary General Meeting. This meeting will ask for your vote on several matters. Some new and some procedural.
We ask you to vote on all matters and do this as soon as possible. Voting is simple and easy. On the first page of the email, you will receive there is a link to an electronic voting form. Just follow the instructions and when finished submit your response. For those receiving this information by mail, just find the voting paper at the end of the documents fill it out and send it back as directed. These instructions are on our website however if you have not received them, please contact BCS (Strata Manager) at
bcs_centralcoast@bcssm.com.au
We are asking you to vote on three important issues.
- Solar installation
- Community room upgrade
- Front entrance upgrade.
The first two are self-explanatory in the meeting papers. And while strictly speaking these decisions could be made by the Association Committee, we have always taken the position that we wish the community to be involved in the major decisions of the Association Committee.
The third item may need some explanation and some clarification around some misleading feedback we have received.
The front entrance upgrade came about following a motion at last year’s AGM in which it was proposed that a working party be formed to look at repair/replacement or upgrade of the front entrance signage and construction. A working party was formed from resident owners and they examined what we have and eventually came up with the design as attached to the meeting papers and as shown on our website. We sincerely thank those owners who spent many hours coming up with the upgraded design.
This was a working party not a sub-committee of the Association Committee. As such, their job was to gather information, form a plan and present it with costs to the AC. This was done. The Association Committee queried and modified some items and now this is passed onto the community to make the decision.
Originally, we intended to hold a “town hall” meeting but due to low response when we did this in relation to the indoor pool ventilation it was decided that this would not be done regarding this matter. We believe we have provided all the information necessary to make an informed decision.
The working party was not authorized to make the final decisions. Its role was to collect all relevant information, come up with a plan and present it to the AC, which would present it to the community once they were satisfied with the information.
There has also been some feedback as to how much the hotel will be contributing to this project. This entrance upgrade will be paid for by the Community Association of which the hotel is a part. The hotel precinct, the golf club and Lot 4 are all owned by the one owner and they pay 8.6% of total levies. These owners pay that percentage of all our expenses e.g sewer, landscaping, maintenance as well as community leisure facilities.
While it is understandable that there is a desire for the hotel to contribute more, the payment amount is determined by a formula established by NSW Fair Trading. The hotel precinct cannot be separated from the Community Association unless they decide to depart, and we consent to their exit. So regardless of personal opinion, the connection remains in place.
The hotel and golf course have been approached and asked to update the banner signs at the front entrance and the billboard signs on Pollock Ave. Any upgrade will be at their own expense. If they choose not to do this they will be removed permanently.
If you have any queries on any motion at the EGM, please write to info@kooindahwaters.com. Any query will be answered directly, and all queries and answers will be available on the website with all the information on matters to be considered at the EGM.
Association Committee
Front Entrance Project Report can be viewed by clicking the link below, along with the Community Room Survey and Solar Panel Quote.
https://www.kooindahwaters.com/KooindahWatersReports
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